NYSPI Room Scheduling
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Room/Equipment Scheduling

 

Policy

NYSPI has a variety of meeting rooms that are available for official Institute business. The rooms include classrooms and conference rooms, the Auditorium, and the Multipurpose room. Use of the rooms by non-State or non-affiliated groups is permitted subject to availability, a signed usage permit and a maintenance fee.

Every effort will be made to accommodate requests on a first-come first-served basis. Occasionally there are conflicts that require ‘bumping’ for a priority need. When this occurs we will do our best to provide alternative space as soon as possible.

Room users are responsible for the AV equipment they use, as well as leaving the furniture and room clean and orderly. Please report any problems with equipment, and please let us know if the room is not clean when you come in.
If you schedule an event in the Auditorium after hours or on the weekend, you may need to hire a technician. Please make arrangements in advance with Pj Williamson at x6748 or Joe Faria at x5226.

Please note that alcoholic beverages are not allowed anywhere in the facility. All photographic, video or sound equipment will be allowed only with the approval of the Public Relations Department. Please call Ms. Dacia Morris at 212-543-5421 for permission and any questions.

Telephone numbers for help with scheduling, equipment or access: extensions 6748 or 5226.

E-mail to pjwilli@nyspi.columbia.edu or to fariajo@nyspi.columbia.edu



Scheduling

Please check the room descriptions below to see which rooms would be appropriate for your needs. Click on the “View Calendar” button to see a current calendar for each room and then check availability for the date and time you need. When you find a room available, e-mail (or call) us to schedule the room. We will need to know what the event is, how many people you expect, whether you are serving food, what AV equipment you will need, and if you will need any extra tables or chairs.

If you can’t find a room for the time you need, e-mail us anyway &we’ll see what we can do.

Click the e-mail button or call Pj Williamson or Joe Faria at extension 6748 or 5226.

 

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